Privacy Policy
Effective Date: April 15th, 2026
Vinden Recruiting Inc. (“Vinden Recruiting,” “we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of the personal information entrusted to us by job seekers, candidates, clients, employers, and visitors to our website.
This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you visit our website, communicate with us, submit a resume, apply for an opportunity, or use our recruitment services.
1. Information We Collect
We may collect personal information that you voluntarily provide to us, including:
- Name, email address, telephone number, and other contact information
- Resume, CV, cover letter, and employment history
- Education, certifications, skills, qualifications, and professional experience
- LinkedIn profile or other professional profile information
- Salary expectations, employment preferences, location preferences, and availability
- Information provided during interviews, telephone calls, emails, or other communications with us
- References and other information relevant to potential employment
- Information submitted through forms on our website
For employers and clients, we may collect business contact information, job requirements, hiring needs, and other information necessary to provide recruitment services.
Our website may also automatically collect limited technical information, such as IP address, browser type, device information, referring pages, and website usage information through cookies or analytics technologies.
2. How We Use Your Information
We may use personal information to:
- Identify employment and career opportunities that may be suitable for candidates
- Evaluate a candidate’s qualifications, experience, and suitability for employment opportunities
- Communicate with candidates about current or future opportunities
- Present qualified candidates to prospective employers
- Provide recruitment and talent acquisition services to our clients
- Respond to inquiries submitted through our website
- Maintain and improve our recruitment services and candidate database
- Manage our business relationships with clients and candidates
- Operate, maintain, and improve our website
- Meet legal, regulatory, accounting, and business requirements
- Protect against fraud, misuse, or unauthorized activity
3. Sharing Candidate Information With Employers
As part of our recruitment services, Vinden Recruiting may share relevant candidate information with employers or prospective employers when considering a candidate for an employment opportunity.
This may include information contained in a resume or CV, professional experience, qualifications, skills, certifications, education, compensation expectations, availability, and other information relevant to the hiring process.
We will take reasonable steps to ensure that personal information is shared only for legitimate recruitment and employment purposes.
We do not sell candidate personal information.
4. Information From Third-Party Sources
In the course of providing recruitment services, we may obtain professional information from publicly available or professional sources, including professional networking platforms, company websites, job boards, referrals, and other legitimate recruitment sources.
Where appropriate, we may use this information to contact individuals regarding potential employment opportunities.
5. Consent
By voluntarily providing personal information to Vinden Recruiting, you consent to its collection, use, and disclosure for the purposes described in this Privacy Policy, subject to applicable Canadian privacy laws.
You may withdraw your consent to certain uses of your personal information by contacting us. Withdrawal of consent may limit our ability to provide recruitment or placement services to you.
6. Data Retention
We may retain candidate information for a reasonable period so that we can consider candidates for current and future employment opportunities and maintain appropriate business records.
Personal information that is no longer reasonably required for recruitment, business, or legal purposes will be securely deleted, destroyed, or anonymized in accordance with our information management practices and applicable law.
You may contact us at any time to request that your information be updated or removed from our active recruitment database, subject to any legal or legitimate business requirements that require us to retain certain information.
7. Security
Vinden Recruiting takes reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, disclosure, loss, misuse, alteration, or destruction.
However, no method of electronic transmission or storage can be guaranteed to be completely secure.
8. Third-Party Service Providers
We may use trusted third-party service providers to support our business operations, including website hosting, email services, applicant tracking or customer relationship management systems, cloud storage, analytics, and other technology services.
These providers may process information on our behalf and are expected to handle personal information appropriately and in accordance with applicable privacy requirements.
In some cases, service providers may store or process information outside of Canada. When this occurs, personal information may be subject to the laws of the jurisdiction in which it is processed or stored.
9. Cookies and Website Analytics
Our website may use cookies and similar technologies to operate properly, understand how visitors use the site, improve website performance, and support security.
Your browser may allow you to block or delete cookies. Disabling certain cookies may affect some website functionality.
Where required by applicable law, we will obtain appropriate consent before using non-essential cookies or similar tracking technologies.
10. Third-Party Websites
Our website may contain links to third-party websites, including job boards, social media platforms, or employer websites.
Vinden Recruiting is not responsible for the privacy practices, security, or content of third-party websites. We encourage visitors to review the privacy policies of any external websites they visit.
11. Accessing or Correcting Your Information
You may contact us to request access to personal information we hold about you or to request that inaccurate or incomplete information be corrected.
You may also request, where applicable, that we delete certain personal information or stop using it for particular purposes.
Certain exceptions may apply where information must be retained for legal, regulatory, security, or legitimate business purposes.
12. Canadian Privacy Laws
Vinden Recruiting operates in Canada and handles personal information in accordance with applicable Canadian privacy legislation, including, where applicable, the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable federal or provincial privacy requirements.
13. Children’s Privacy
Vinden Recruiting’s recruitment services are intended for individuals seeking professional employment opportunities and are not directed toward children.
We do not knowingly collect personal information from children through our website.
14. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes to our business practices, technology, legal requirements, or services.
The current version will be posted on our website with an updated effective date.
15. Contact Us
If you have questions about this Privacy Policy, would like to access or correct your personal information, withdraw consent, or request deletion of information, please contact:
Vinden Recruiting Inc.
Nova Scotia, Canada
Email: info@vindenrecruiting.com
Website: vindenrecruiting.com
Privacy Contact: Vinden Recruiting Inc.
